Privacy Policy
Last updated: September 11, 2026
- Overview
- Accounts, Player Cards, and Team Registration
- Public Information
- Cookies
- IP Address and Technical Information
- How We Use Information
- Text Messages and Email Communications
- Payments
- Third-Party Services and Links
- Security
- Protecting Yourself
- Minors
- Your Account Information
- Changes to This Policy
- Contact
Overview
Because PFS Softball gathers certain types of information from website visitors, players, managers, teams, directors, and event participants, we want you to understand what information may be collected and how it may be used. By using the PFS Softball website, creating an account, registering for a player card, submitting a team, registering for an event, or using any website feature, you agree to the practices described in this Privacy Policy.
Accounts, Player Cards, and Team Registration
When you register for a player card, create a player account, create a manager account, register a team, enter an event, submit a roster, contact PFS Softball, or use other PFS Softball services, you may be asked to provide information such as your name, email address, phone number, city, state, player information, team information, roster information, and other details needed to administer softball activities. Unique account information, such as login credentials, verification tokens, account IDs, player card numbers, and related identifiers, may be used to verify your identity, protect account access, maintain records, and connect players, managers, teams, events, rosters, standings, and tournament history.
Public Information
Certain information submitted to or generated by PFS Softball may be displayed publicly on the website. This may include player names, team names, team classifications, player classifications, player card status, team rosters, tournament schedules, event results, standings, rankings, points race information, parks, directors, and tournament history. Public information is used to operate softball-related services, provide accurate tournament records, support eligibility and roster review, and help players, managers, directors, and spectators follow events and standings.
Cookies
Cookies are small pieces of information stored by your browser. PFS Softball may use cookies and similar technologies to help keep users signed in, remember preferences, protect forms, improve website functionality, and support a better user experience. Most browsers accept cookies automatically, but you can usually adjust your browser settings to block or remove cookies. Disabling cookies may prevent certain website features, account tools, or registration features from working properly.
IP Address and Technical Information
PFS Softball may collect IP addresses, browser information, device information, timestamps, page activity, and similar technical data. This information may be used to administer the website, diagnose technical problems, prevent spam or abuse, improve security, and help determine location-based website defaults such as state selections.
How We Use Information
Information collected by PFS Softball may be used to personalize accounts, verify players and managers, process player cards, manage team rosters, administer events, publish schedules and standings, calculate records and points, respond to support requests, improve services, protect the website, and communicate with users when necessary. PFS Softball does not sell personal information. We may disclose information if required by law, valid legal process, rule enforcement, safety concerns, eligibility review, fraud prevention, or when needed to operate website services.
Text Messages and Email Communications
By providing a phone number or email address, you consent to receive communications related to account verification, player card activation, roster changes, team activity, tournament registrations, event updates, support requests, and other softball-related notices. These communications may include automated verification codes, account notifications, registration updates, roster alerts, contact form responses, and administrative messages.
Payments
PFS Softball may collect payment-related information when you purchase a player card, register for an event, or pay for another service. Payments may be processed by trusted third-party payment providers such as PayPal or similar services. PFS Softball does not store full credit card numbers or full payment account credentials on its website. Third-party payment providers may collect and process information according to their own privacy policies and terms.
Third-Party Services and Links
The PFS Softball website may use or link to third-party services, including payment processors, map providers, CAPTCHA services, email delivery services, analytics tools, hosting providers, and other technology partners. These third-party services may collect information according to their own policies. PFS Softball is not responsible for the privacy practices, security practices, content, or policies of third-party websites or services.
Security
PFS Softball uses reasonable administrative, technical, and physical safeguards to help protect information submitted through the website. Account tools, registration forms, and payment-related workflows may use security measures such as HTTPS, authentication, verification codes, CAPTCHA, and restricted administrative access. While we take reasonable steps to protect information, no website, server, email system, database, or internet transmission can be guaranteed to be completely secure.
Protecting Yourself
You can help protect your information by safeguarding your password, keeping your account information current, using caution when sharing information publicly, logging out on shared devices, and promptly reporting account or security concerns to PFS Softball.
Minors
Players, parents, guardians, coaches, and managers are responsible for ensuring that any information submitted to PFS Softball is accurate and that they have authority to provide it. Parents or legal guardians should supervise the submission of information for minors.
Your Account Information
Users may update certain account information through their player or manager portal. Requests regarding account access, corrections, or account removal may be submitted through the PFS Softball Contact page.
Changes to This Policy
PFS Softball may update this Privacy Policy from time to time. Updated versions will be posted on this page, and continued use of the website after changes are posted means you accept the updated policy.
Contact
Questions about this Privacy Policy may be submitted through the PFS Softball Contact page.